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Attending: Len, Gale, Carolyn, Alison, Christy, Mary, Vicki, Mary, Rick, Bill, Tjalling, Polly, Alta, Paul Ricci, James Hayes, Sharon, Debi, Craig, Chuck, and Connie Clement
Location: Cascade Natural Gas
Secretary's minutes and Treasurer's report were reviewed and approved. Gale said our not for profit status 501-C3 was formerly with the RRCA. Now we will need to get a new number. We are registered with the state of Washington. A committee of Len, Gale and an accountant (Dennis Wilson possibly) will look into our official status.
Our successful financial audit for 2002 was done by volunteer auditor Ed Cruz. It was decided that the auditor's notes would be reviewed by the audit committee ( Pres., V. P., and Treasurer) privately.
Membership: Alta reported 479 members and 319 newsletters. Alta and Mary will have a mock-up of the new membership form for the next meeting.
Website/ Communications: Rick and Bill showed a graph with an increasing volume of hits on our site, peaking with the Chuckanut 50K. They also provided a list of GBRC website outside hits by month for the past year.
A discussion of what is allowed on the site determined race sponsors and logos can be on the race page. We need a policy and procedures statement of advertising standards and policies for sponsors for the newsletter and website.
Rick and Bill would like to survey what the members want on the site, such as, photos from races and possibly e-mail notifications of event changes. Race directors are encouraged to take photos at their runs.
Race Director/ Board Liaison: Tjalling will rent the Fairhaven Park pavilion for next year's 50K. A record 164 runners finished this year. Krissy and Brandon will direct again next year.
Recent Runs: Sharon and Debi had a record 130 runners at the Two for the Road in Whatcom Falls Park.
Upcoming Runs: Haggen to Haggen: Paul reported a small course change was made to get WTA approval.
Chuckanut Footrace: Noel (start), Connie (volunteers), James and Craig (finish) wanted
feed back. The shirt issue (sizes and design) was discussed. Water stops could be better
with perhaps high school or middle school students involved.
Our race director guidelines should include a privacy statement on the club roster used to call volunteers and check membership at races.
Equipment manager: Alison reported she had ordered more spray chalk. She recommended using marking lime where possible because it washes away more easily. Storage locker access was discussed. A committee of Alison, Chuck and Polly will address the clock fee and waiver issue. The clock fee is $50 for non-club runs but collection of the fee is not uniform.
Events/Activities: On March 30th there will be a nutrition/supplements/hydration for runners talk by Dr. Mark Steinberg and Diane Palmason. Dinner is provided. On May 18 there will be a 20 minute timed run/walk with a potluck to follow. Wednesday, July 16, at 5pm at Lake Padden will be a run/meet/eat. Run at 5, have dinner at 6:30, bring a side dish or desert to share. On August 20th at 5:30 there will be an adventure run at Lake Padden with a BBQ after (bring a side dish).
New Business: Membership status for the WebMasters and Membership will be gratis.
Carry-over for next meeting: 5-year age divisions at club races (Vicki) and GBRC support for special events/groups (Len).
Next meeting: Thursday, May 29, 6:45 pm at Cascade Natural Gas on Iowa St. All members are welcome.
Submitted by,
Carolyn Nordtvedt, Secretary