Meeting Minutes
GBRC Board Meeting Minutes of 5-29-2003
Attending: Len, Alta, Paul, Greg, Kristin, Tjalling, Christy, Alison, Rick, Bill, Carolyn and Dominic Urbano
Location: Cascade Natural Gas Bldg.
Secretary's minutes and Treasurer's report were reviewed and approved.
Membership report: Alta reported 521 members and 342 newsletters mailed.
Website/Communications: Bill related he timed for Ski to Sea using synchronized Palm Pilots. Data was e-mailed to the finish line.
Race Director/Board Liaison: Tjalling reported the race permit for Chuckanut was done.
- Recent Runs: Haggen to Haggen 5K: Greg and Paul reported the course had to be changed a bit at the last minute. Other problems were that the megaphone quit and the borrowed Seiko timers were not sent to the finish line soon enough. Alison noted the 2 finish chutes were clogged at times. Haggen does registration, post race refreshments and has results typed. Greg and Paul are retiring as race directors.
- Upcoming Runs: Race beneath the Sun needs volunteers.
- Chuckanut 50K 2004: Fairhaven Park pavilion has been rented
Equipment Manager: Alison reported that one of our 2 Seiko timers was malfunctioning. A new timer is $335. We authorized $150 to repair it. Bill and Alison will discuss other timing solutions.
The Literacy Run on June 21 will have permits and insurance from GBRC. They will be informed that they must make their own arrangements for next year.
Events/Activities: July 16 and August 20 are dates for run/potluck/meetings at Lake Padden. Len will invite the Canadian Trailblazers to join us.
Old Business: Len made up a proposed policy for GBRC support for special events/groups. We will talk about it at the next meeting.
- Scholarships: Christy has had no response for the high school scholarships. The deadline will be moved to June 16. Christy feels she needs help in marketing the 2 $500 scholarships.
- GBRC tax status: Dennis Williams will make sure we are legal
- GBRC draft member registration form by Alta and Mary will include the tentative race schedule. Kristin will take the mock-up to the printer.
- Tabled for next meeting: 5 year age groups (Vicki), website content and race sponsor and logo policy development-Rick and Bill, updating race directors' guide to include privacy statement, and clock fee and waiver for non-club events- Chuck, Alison and Polly. Carolyn will check old minutes for original board approval of clock fee of $50.
New Business: Mt. Baker coach Dominic Urbano informed the board that Mt. Baker High School wants to take over the Silver Lake Open XC race for financial reasons. Stunned board members approved MBHS to do registration and get race proceeds in 2003 and agreed to take the race off our schedule for 2004. Club members may run gratis in 2003.
At the next meeting we will discuss a new fall event for GBRC.
Craig and James will continue Wednesday night speedwork/coaching through July. The board approved $200 to fund the extension.
Next Meeting: Monday, June 23, 7PM at Christy Fazio's house, 427 Fieldston Rd. Tabled items will be discussed.
Recorded by,
Carolyn Nordtvedt, Secretary
Top