Meeting Minutes

GBRC Board Meeting Minutes of 9-29-2003

Attending: Tjalling, Paul Ricci, Rick Hill, Gale, Carolyn, Len, Alta, Vicki, Christy, Mary, Bill, Kristin, Polly, Ed Harri, Kevin Ryan
Location: WECU meeting room.

Visitor Presentations: Fall race proposals: Ed and Kathleen Harri will direct a 12K trail race at Lake Padden on Sunday, Nov. 2. The event, the Padden Mudfest, will be an annual addition to our run calendar. A phone consensus of the board, prior to our scheduled meeting, approved the race for this year. Kevin Ryan will direct a "Turkey Trot" on the Saturday before Thanksgiving beginning in 2004. The race will be approximately 4 miles with a 1-mile kid’s run. A turkey give-away, food drive, and a grocery store involvement are ideas to pursue.
The location has not yet been decided.

Other new races: The Port of Bellingham, in conjunction with Fitness Alliance (Dave Adamson), is planning a fitness festival with a run for early April. They would like GBRC to be involved. More information will be coming.

Treasurer's Report: Gale distributed copies of our financial report through June 30. Superfeet and TransOcean donated money for our help with the Chuckanut Footrace.

Membership: Alta reported 621 members and 412 newsletters as of Sept. 03. In Sept. 02 there were 552 members and 376 newsletters.

Website: Rick proposed changing our web hosting to iPower. The cost is less and has more features such as database support and some automatic use statistics to get a snapshot of web-hits. We authorized not more than $150 to pay for 1 year of hosting from iPower. Our current web host account, Halfprice Hosting, is paid through Jan 7, 04.

Race Director Liaison:

• Tjalling will check to see if new race directors are needed for the Lake Padden Relay. Dick Ryan and Danny Anderson have been directing the Relay for many years.
• The Silver Lake X-Country is no longer a GBRC event but members may run gratis this year only.
  
• Rick Hill and Jean LaValley will be co-directors for the Haggen to Haggen 5K in May.
  
• The race calendar for 2004 was presented. The "Turkey Trot" was added for November 04.

Equipment Manager: Alison was absent but sent a report that she had done an inventory of race items. 5 stop signs and 20 cones were missing since the last count done 2+ years ago. Richard, the storage locker manager, will no longer give out the key.

Events/Activities: The holiday party and election of officers is scheduled for Dec. 7 at the Senior Center. A duathlon of running and dart throwing is planned for the spring.

Old Business:

• Enacting 5 year age groups at GBRC runs will be at the discretion of the race director.
• GBRC 501c3 tax status should be done by 2004. Christy proposed getting a fire-proof safe for Gale to store our documents and financial data. Christy will look into costs and sizes.
• Mary and Christy have not finished the proposed policy for guests/speakers at our meetings. The purpose is to prevent over-long meetings.
• Certified races- Vicki will look into what is required.
• Polly and Alison will meet to make up the waiver that borrowers of our equipment must sign. The waiver will state there is a $25 fee for using the equipment (clock, etc.) and the borrower is responsible for replacement or repair of items borrowed. Borrowers will not take chalk or consumable supplies.

New Business:

• The proposed Articles of Amendment were approved but the by-laws will be discussed for approval in a special meeting on Oct. 13.
• Len presented the proposed budget for 2004 but there wasn't enough time to discuss or approve it.

Upcoming events/deadlines: Newsletter deadline is Nov. 15.
There will be a flyer for the holiday party. Please contact Alta if you would do your office another term or if someone from the membership is interested.

Carry over items: Proposed 2004 budget, policy for guests/speakers at meetings, equipment waiver.

Next Meeting: Monday, November 24, 7pm, Food Co-op meeting room at Forest and Chestnut. All members are welcome.

Submitted by:
Carolyn Nordtvedt, Secretary

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