Meeting Minutes

GBRC Board Meeting Minutes of 11-24-2003

Location: Bellingham Food Coop Annex

Attending: Alison, Kristin, Rick, Christy, Mary, Alta, Len, Gale, Bill, Tjalling

Location: Whatcom Food Co-op

Secretary's Report: Minutes from September 29th meeting and October 13th meeting were read and approved with minor noted changes.

Treasurer's Report: Gale reported on finances of the Mudfest. The race was well attended.

Membership: Alta distributed membership statistics sheet. For October 2003 we had 630 members and 418 newsletters. In 2002 we had 585 members and 398 newsletters.

Website: Rick distributed website statistics since the change to web host iPower. Discussion of what data is most informative to the board and how often it should be presented was held.

Bill discussed the possibility of doing a survey regarding the website. He hopes to put the survey on the website and possibly have a survey available at the holiday party. Bill also said that e-mail communication for the club's track and trail runs has been quite successful. He would like to expand that to include race and social information to increase awareness and participation.

Rick reported that GBRC license for website name is up for renewal in January. Board agreed we should renew for maximum time allowed which is 9 years.

Race Director Liaison: Tjalling reported that he is currently submitting race information to On the Run, Race Center, and NW Runner. He is looking for a Canadian publication or site as well.

Equipment: Alison reported that "use" fees for clock and other equipment for non GBRC races has been working okay. Discussion of waiver, check-out sheet, and future collection of fees was held. New policies regarding these issues will be established in January.

Events: Mary reported that Holiday party is on 12/7/03 and that a postcard had been sent to all members.

Old Business

• Race certification: options have not been determined at this time. Paul and Vicki were looking into cost etc. but they were absent to report their findings.
  
• By-laws: Revisions made to by-laws by Bill were not available. Len will send out via e-mail in the next few days for the board to review.
• Budget: Proposed budget for 2004 was reviewed, modified and approved. Race/run expenses and coaching expenses will increase to accommodate new races, and possible training camp for coaches.
  
• Board nomination: All current board members agreed to be on slate for next year. The slate will be voted on at the holiday party
  

New Business:
Len reported that Paul Ricci is interested in participating in the Tateyama Marathon in Japan as part of the Bellingham Sister City Association in January 2004. Discussion of sponsoring individuals for such events versus making contributions to "not for profit" organizations was held. Bill will contact the BSCA to find out if a donation to them could be specifically designated for an individual.

Next meeting will be held on Monday January 19th at 7 PM. Location to be determined. All members are welcome.

Submitted by:
Alison Allen

Top

---

Contact us | ©2001-2005 Greater Bellingham Running Club | GBRC Home