Meeting Minutes

GBRC General Meeting Minutes of 9-20-2004

Barkley Village—Moss Adams Office

Attending: Len, Gale, Carolyn, Amy, Alta, Rick, Kristin, Tjalling, Alison, Christy, Paul, and Polly

Secretary’s Minutes: Approval of May 24, 2004 minutes.

Treasurer’s Report: Gale presented the financial statement for 2003 and through the 2nd quarter of 2004. A $500 fee was sent to the IRS for our 501-c3 application. The report was approved.

Membership Report: Alta reported we have 641 members and 407 newsletters to mail. Len wants a breakdown of individual, couple, and family memberships. Alta will have this information for the next meeting.

Website: Rick presented a graph of the GBRC web stats by the month and charts of time spent on the website, the top 10 pages visited, and links from other websites. There were no stats for July because of a server problem.

Newsletter: Amy said the October mailing would go out Oct 1. There was comment about wanting the newsletter to be mailed sooner than the first of the month in order that the race of month could receive better notice.

Race Director Liaison: Tjalling presented the calendar for the 2005 races.
Race reports from directors:

1. Lake Whatcom Run had 65 runners.
2. Lake Padden Relay was very well attended.
3. The cross-country Padden Mudfest will be Sunday, November 7.
4. The Turkey Trot director Kevin Ryan has been in communication with Amy for the November 20 race. This race is new and there has been some doubt about it happening this year. Amy has sponsors and will order T-shirts. The course needs to be measured, the permit applied for, and advertising to be done. The food bank would receive the proceeds and canned food would be collected with race entries.
5. Race directors needed: The Honeywagon needs a co-director. Al Kennedy has volunteered to be one of the directors.

The Birch Bay Marathon to be held February 19, 2005 needs a director. Dave Dutton cannot do it now. Leigh Foley of the Herald would volunteer but needs help. The report was approved.

Equipment Manager: Alison was authorized to send statements for the $25 clock rental fee to the races whose directors had not paid. Alison wants to remind people borrowing the clock or other equipment to have adequate space in their vehicles for the large items and to have two people to move the equipment. The small cones which have not been recovered will be replaced. Amy will try to get some donated to the club.

Events/Activities: Christy reported the committee is planning to have a physical therapist and/or a nutritionist speak at a club social event. The holiday party will be the 5th or the 12th of December. Postcards will be sent. The summer events (run/eat/meet and the adventure run) were well attended.

Items of Business:

1. Christy will have a small fire-proof safe for the club documents delivered to the storage locker. The safe is too heavy to be carried easily.
2. A motion failed that would have allowed new members to join in November for the following year. Membership and renewals for the next year will continue to start in December. Half-year memberships are available in July.
3. Board member nominations and voting will be at the holiday general meeting. All members attending this meeting except Kristin (at-large) will be on the ballot. Board members not at this meeting should let Len know if they want to continue. Board members should be available to attend at least 2/3 of the meetings.

Calendar: The next newsletter deadline is November 15. Members are encouraged to submit articles and race reports for publication. The next meeting will be November 15, 6:30PM, Moss Adams Bldg at Barkley. Polly will record the minutes and the secretary will e-mail reminders.

Recorded by,
Carolyn Nordtvedt, Secretary

Top

---

Contact us | ©2001-2005 Greater Bellingham Running Club | GBRC Home