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Location: Health Ed. Center
Attending: Mary, Tjalling, Kevin, Len, Christy, Rick, Alison, Polly, Gale, Bill, Terry Sentinelli, Jim Kopkowski
The secretary's minutes from board meeting of September 19 were approved as read.
Membership report- Bill distributed current membership statistics and membership renewal information. There are 588 current members and 385 newsletters. Bill sent out 303 membership renewal notices via e-mail with very low response.
There are three versions of the membership application currently being used. We will try to conform to one consistent version in the future.
There are very few membership forms left. Gale will have a new supply printed by Sunshine Printing.
Treasurer's report was approved. Gale turned over financial records for our annual financial review.
Rick presented graph of website use (90 day moving average of monthly GBRC page hits).
Decision was made to keep the newsletter as bi-monthly vs. quarterly.
Tjalling reported that the Mudfest was well attended and definitely muddy. The Turkey Trot went smoothly and had over 150 participants. It is uncertain if the Interurban trail will be open for the Fairhaven Frosty, but an alternative route will be used if necessary. Tjalling had the mile 9 marker replaced.
Chuckanut Footrace sponsorship was discussed. Len will contact Craig Bartlett to gain insight into past expenses of the race.
Alison wrote up rough draft of Race director Guidelines. Tjalling, Rick, and Polly will review and make additions/suggestions to them. Alison will contact current race director's to get a count of who would be interested in attending a race director workshop.
The storage facility is under new management. There will be changes coming regarding access to the GBRC unit.
Polly discussed high school volunteer support program. Sehome High School helped at the Mudfest. The Lake Samish runs will be the next race to need high school volunteers.
Mary reported that the sweatshirt sales are going well. Mary will inventory sizes before reordering. Board approved purchase of 100 more sweatshirts at Mary's discretion.
Rick presented proposed GBRC board meeting schedule for 2006. Proposed dates are 1/9, 3/20, 5/15, July picnic, 9/18, 11/20.
Len detailed proposed budget for 2006.
Discussion was held regarding race entry fee structure. Committee of Bill, Kevin, Christy, Polly, and Rick was formed to evaluate future options. They will present their report at the May 2006 meeting.
Board approved financial gift for Craig Bartlett and James Hayes for their incredible training support of the GBRC members.
Board member positions for 2006 were discussed. All board members present were in agreement to continue their position with the exception of potentially finding replacements for the Events/Activities committee.
Newsletter deadline is December 15 and the next board meeting will be January 9, 2006.
The Holiday party and board elections will be December 4, 2005 at the WECU Education Center.
Meeting adjourned at 8:15 PM.
Submitted by Alison Allen (filling in for Secretary Carolyn Nordtvedt who was basking in the sun on Maui)